Fleet Preventive Maintenance Program – Key Components & Description

A Fleet Preventive Maintenance Program is a structured approach to keeping vehicles in optimal working condition through regular inspections, scheduled servicing, and proactive repairs. The goal is to minimize unexpected breakdowns, extend vehicle life, and ensure regulatory compliance.

🔧 Core Components

1. Scheduled Maintenance Intervals

   • Based on OEM recommendations, mileage, engine hours, or time (e.g., 3-month, 6-month, annual services)

   • Includes oil changes, filter replacements, fluid checks, lubrication, brake inspections, tire rotations, etc.

2. Inspection Checklists

   • Standardized forms for daily, weekly, and monthly inspections

   • Covers mechanical systems, safety equipment, lighting, tires, body condition, and undercarriage

3. Maintenance Tracking System

   • Digital or manual system to log completed services and flag upcoming maintenance

   • Supports fleet compliance, warranty protection, and audit readiness

4. Parts & Supply Management

   • Ensures access to quality parts and lubricants for all vehicle types

   • Monitors inventory and usage trends to reduce downtime and costs

5. Fluid & Lubrication Management

   • Correct selection and application of oils, coolants, greases, and hydraulic fluids

   • Reduces wear and prevents premature component failure

6. Technician Scheduling & Training

   • Assigns certified technicians (310T/310S) for scheduled tasks

   • Includes training programs on new vehicle technologies and best practices

7. Repair Authorization & Warranty Coordination

   • Streamlined process for major repairs and warranty claims

   • Ensures cost control and accountability

8. Regulatory Compliance Monitoring

   • Adheres to provincial, federal, and DOT/NSC standards

   • Ensures inspection reports, logbooks, and CVOR documentation are current

9. Performance Metrics & Reporting

   • Tracks KPIs such as vehicle uptime, cost per kilometre, repair frequency, and fuel efficiency

   • Identifies trends to optimize fleet performance

10. Emergency & Out-of-Service Protocols

    • Clear procedures for breakdowns, towing, and temporary replacement vehicles

    • Prevents disruption to operations

Come in and review your current program and work with you to develop a new program and ensure your fleet is running top-notch

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